Hire a Remote Accounts Receivable Specialist
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Why Companies Hire Remote AR Specialists through MAVI
Remote AR Specialists are a high-impact hire at companies that have grown past the point where collections can be managed part-time. MAVI's AR network includes professionals who have managed the full receivables cycle at growth-stage companies - invoicing, collections, cash application, and the customer communication that turns aging balances into payments.
This page covers what a remote AR Specialist handles, how to evaluate candidates, what proactive receivables management is worth to your business, and how MAVI's placement process works.
What a Remote AR Specialist Actually Handles
Generate and send customer invoices
Prepares and sends invoices accurately and on time, ensures billing terms match the contract or purchase order, and confirms delivery to the correct recipient.
Manage the collections process
Runs a systematic collections process - sending reminders at defined intervals, making follow-up calls for overdue accounts, and escalating delinquent balances according to the company's collections policy.
Apply cash receipts to open invoices
Processes incoming payments, applies them to the correct open invoices in the accounting system, and resolves any unapplied cash or short payments promptly.
Reconcile the AR sub-ledger
Reconciles the accounts receivable balance to the general ledger regularly, ensures the aging report is accurate, and investigates discrepancies between what's been invoiced and what's been collected.
Handle customer billing inquiries and disputes
Responds to customer questions about invoices, resolves billing disputes professionally, processes credit memos when warranted, and maintains positive customer relationships through the collections process.
Support the month-end close
Ensures all invoices are issued and cash receipts are applied before the close cut-off, provides an accurate AR aging to the accounting team, and flags any balances that may require a reserve or write-off.
What Separates a Strong Candidate from a Mediocre One
The Accounting Lead role requires a combination of technical depth and leadership capability that is harder to find than either alone. Here's what to screen for:
Collections follow-through, not just follow-up
There's a real difference between an AR Specialist who sends reminder emails and one who actively moves overdue balances toward payment. Ask candidates about their collections process - what happens at 30 days, 60 days, 90 days, and beyond. Ask about the largest overdue balance they've collected and how they got there. Candidates who haven't pushed for payment under real pressure haven't been tested.
Customer communication that preserves the relationship
Collections conversations with customers are delicate - the goal is payment, but not at the cost of the relationship. Ask how candidates handle a customer who is disputing an invoice, a customer who is consistently slow to pay, and a customer who goes silent. The ability to be firm without being adversarial is a genuine differentiator at this level.
Aging management with judgment on reserves
AR Specialists who understand when a balance is genuinely collectible versus when it needs a reserve or write-off provide the accounting team with more accurate financial information. Ask candidates whether they've ever flagged a balance for potential write-off, how they made that judgment, and how they communicated it to the accounting team.
Cash application accuracy under volume
Misapplied cash creates reconciliation problems that take time to untangle. Ask candidates how they handled payments that came in without remittance details, partial payments that didn't match any single invoice, and situations where the customer overpaid. Accuracy in cash application is a discipline, not a given.
What a Strong Remote AR Specialist is Worth
DSO comes down and stays down
Days Sales Outstanding is the most direct measure of AR performance. A dedicated AR Specialist who invoices on time, follows up systematically, and resolves disputes quickly reduces DSO in a way that ad hoc collections management never does. That improvement in the cash conversion cycle is real and persistent.
Cash flow forecasting becomes more reliable
A current, accurate AR aging report - with realistic assessments of what's actually collectible - gives the finance team a much better foundation for cash flow forecasting. When AR is clean, the forecast gets better. When it isn't, cash flow projections carry hidden uncertainty.
Revenue doesn't sit in the aging report
Every dollar in the aging report over 90 days is revenue that has been recognized but not collected. A proactive AR Specialist who works the aging consistently prevents that buildup from becoming a credit risk problem and brings cash in faster.
Billing disputes get resolved before they become write-offs
Disputes that aren't handled promptly have a way of aging into uncollectible balances. An AR Specialist who owns the dispute resolution process - responding quickly, investigating the underlying issue, and issuing corrections when warranted - prevents disputes from becoming write-offs.
The ramp is shorter than a typical search
MAVI's AR Specialists are vetted for collections experience, cash application accuracy, and direct exposure to US company billing workflows and customer communication standards. They arrive ready to work the aging from day one.
How the Hiring Process Works
Tell us what you need.
Share the role requirements - volume, tool stack, hours (full-time or fractional), and any specific workflows you need covered. The more specific, the better the match.
Receive matched candidates.
MAVI sends you a shortlist of pre-vetted candidates within 48 hours. Each profile includes a detailed summary of their experience, the tools they've used, and the types of companies they've worked with.
Interview and hire.
You interview your top candidates - MAVI facilitates and is present throughout. Once you've made your selection, we handle contracts, payments, and compliance. Your new hire can start in as fast as 5 days from your first conversation.
Frequently Asked Questions
Can a Remote AR Specialist work in my time zone?
Yes. MAVI's talent network spans multiple global regions, and candidates are available across a range of time zones including full overlap with US Eastern, Central, and Pacific hours. Time zone alignment is part of the matching criteria from the start.
How does MAVI vet Remote AR Specalists?
Every candidate goes through a multi-step vetting process covering accounting technical knowledge, US GAAP proficiency, ERP and tool fluency, and communication skills. Work history is verified and references are checked. By the time a profile reaches you, the candidate has already cleared these bars.
How long does it take to hire a Remote AR Specialist through MAVI?
Most placements happen within 5 days of the initial conversation. MAVI sends matched candidates within 48 hours, and onboarding moves quickly once you've made your selection. If your situation is urgent - a sudden departure, a deadline approaching - MAVI prioritizes accordingly.
What accounting software do Remote AR Specialist typically use?
MAVI's candidates are commonly fluent in QuickBooks Online, NetSuite, Sage Intacct, Xero, Bill.com, Ramp, and Gusto. ERP and tool preferences are part of the matching criteria - candidates are filtered to match your existing tech stack.
Is there a minimum commitment or long-term contract?
No. MAVI operates month-to-month with no contract lock-in and no upfront placement fees. Engagements can be full-time or fractional, and hours can scale up or down as your needs change.
Can a remote AR Specialist handle collections calls directly with our customers?
Yes. MAVI's AR Specialists are experienced conducting collections calls and written follow-up directly with customers - professionally and in a way that preserves the customer relationship while moving toward payment.
Can a remote AR Specialist manage subscription or recurring billing?
Yes. Recurring billing - managing subscription renewals, processing mid-period upgrades or downgrades, and reconciling the billing system to the accounting records - is a common scope for MAVI's AR Specialists. If your billing model has specific complexity, that context is part of the matching criteria.
What happens if a customer dispute requires a credit memo or write-off?
MAVI's AR Specialists handle the full dispute resolution workflow - investigating the underlying issue, preparing credit memos with proper authorization, and flagging balances that may require a reserve or write-off to the accounting team. They don't resolve disputes unilaterally; they own the process and escalate decisions that require management judgment.